Platform capabilities

The compliance and levy management suite for Scottish short-term lets.

LevyTrack helps you stay on top of deadlines, documents, properties, and visitor levy returns without relying on scattered spreadsheets, inboxes, and reminders.

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Core workflows

Scottish council schemes

24/7

Portfolio visibility

Feature preview

LEVYTRACK

Overview

Properties

Documents

Levy

Notifications

Operational overview

Today

45%

Compliance score

Urgent docs

7 days

Return pressure

Levy return trend

Q2 active

Urgent queue

Gas safety expired

EPC due in 5 days

Return review pending

What you can do with LevyTrack

A clearer way to stay on top of short-term let compliance.

Each part of LevyTrack is designed to help you spot risk earlier, stay organized, and know what to do next.

Compliance overview

See every property’s risk level in one calm workspace.

You do not need another spreadsheet tab. You need to see what is compliant, what is drifting toward expiry, and what needs attention right now.

Traffic-light status across every property so the worst issues surface first.
Requirement logic by property profile, including gas supply, private water, and control-area context.
A clearer overview for hosts and operators who want quick answers instead of more admin.

Portfolio score

45%

3 expired · 2 expiring soon

Document storage board showing uploaded certificates and secure records.

Document control

Keep evidence safe, organized, and easy to find.

Gas safety certificates, EPCs, EICRs, and licence records should not be buried across inboxes, downloads, and desktop folders.

Securely upload key compliance documents into a user-scoped private storage flow.
Track issued dates, expiry dates, references, and supporting metadata in one place.
Open the right record quickly when a renewal is due or an audit trail matters.

Document readiness

Audit-ready

Signed access links · clearer expiry tracking

Levy workflow

Calculate visitor levy with rules that match the council scheme.

Visitor levy calculations need to be accurate and easy to follow. LevyTrack keeps the logic practical, council-aware, and focused on the numbers you actually need.

Council-specific calculations for Edinburgh, Glasgow, Aberdeen, and Stirling.
Handles caps, booking cutoffs, exemptions, VAT effects, and provider retention.
Stores levy amounts in pence-accurate format so reporting stays consistent.

Return snapshot

GBP 1,243.22

Due next quarter · provider retention separated

Quarterly return summary chart with levy totals by period.

Quarterly preparation

Turn recorded stays into return-ready quarterly summaries.

Once stays are logged, you should be able to review total charge, levy collected, retention, and council amount due without rebuilding the quarter by hand.

Aggregate levy records by quarter with totals that are easier to review before filing.
Clearly separate accommodation charge, levy collected, retention, and net amount due.
Designed to support filing workflows alongside official council or national levy tools.

Quarter flow

Draft to ready

Cleaner handoff from stay records to return review

Reminders and action

Stay ahead of deadlines before they become expensive surprises.

LevyTrack helps reduce last-minute scrambles by making upcoming obligations visible well before the due date arrives.

Reminder cadence before expiry dates, including 90, 60, 30, 14, 7, and 1 day alerts.
In-app notifications with direct links to the affected document, property, or return.
Daily expiry checks to keep operators aware of what is drifting toward risk.

Alert cadence

90 to 1 days

Earlier nudges, fewer missed deadlines

Why hosts choose LevyTrack

Built to make everyday compliance easier to manage.

Less spreadsheet drift

Keep documents, deadlines, and levy workflows in one place instead of across disconnected admin habits.

Faster daily decisions

See where risk is building and what needs attention next without digging through multiple tools.

More confidence at filing time

Quarterly return preparation becomes a review step rather than a reconstruction exercise.

How it works

A simple rhythm from setup to quarterly review.

Add properties

Set up each property once so the right compliance requirements and levy context can follow automatically.

Upload key evidence

Bring certificates, reports, and licence records into one clear document workflow.

Record stays and returns

Track levy stays, review totals, and prepare return data without starting from scratch each quarter.

Built for real operators

Useful whether you manage one property or an entire growing portfolio.

Independent hosts

Replace scattered reminders and folders with one clearer way to stay on top of compliance.

Growing operators

Manage levy obligations and certificate renewals without adding more admin chaos.

Agencies and portfolio managers

See risk across multiple properties and standardize the way evidence and deadlines are handled.

Ready to get started?

Bring your compliance, documents, and levy work into one place.

Start with your first property, upload your key documents, and let LevyTrack surface the deadlines, document issues, and levy actions that matter most.

Start free trial View pricing

From the blog

Keep learning between product pages

Levy updates, compliance explainers, and worked examples that help hosts and operators understand the rules before they become urgent.

View all articles

Visitor Levy

Visitor Levy VAT in Scotland: The Practical Points Hosts Should Check

How Scotland's visitor levy interacts with VAT, turnover, accommodation-only charges, extras, platforms, and records for short-term let operators.

9 May 2026•5 min read

Read article

Visitor Levy

Quarterly Visitor Levy Return Scotland: A Practical Prep Checklist

What Scottish accommodation providers should prepare before submitting visitor levy quarterly returns, including accommodation totals, exemptions, evidence, and council differences.

9 May 2026•5 min read

Read article